Description
Metropolitan Transportation Commission (MTC)
San Francisco, CA
Junior Clerk
Salary: $108,034.37 - $137,013.76 Annually
Remote Employment: Flexible/Hybrid
Closing Date: 2/8/2026 11:59 PM Pacific
EQUAL OPPORTUNITY EMPLOYER
The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.
DEADLINE TO APPLY IS SUNDAY, FEBRUARY 8, 2026, AT 11:59 PM OR EARLIER
THIS JOB POSTING MAY CLOSE EARLIER IF WE RECEIVE 75 APPLICATIONS BEFORE 02/08/26
IF YOU ARE INTERESTED, PLEASE APPLY IMMEDIATELY
A resume and cover letter are not required with your application, but highly encouraged.
Be ready to rethink your assumptions about the public sector. Dedicated and motivated colleagues? Beautiful, high amenity building for on-site work and collaboration? Flexible schedules and hybrid work options? Yes, yes, and yes!
ABOUT MTC
The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. MTC is the federally designated Metropolitan Planning Organization (MPO) and the state designated Regional Transportation Planning Agency (RTPA) for the nine-county San Francisco Bay Area. MTC is committed to being an equitable and inclusive workplace. MTC provides services to the Association of Bay Area Governments (ABAG). For more information about MTC, visit www.mtc.ca.gov.
ABOUT THE ROLE
Under general supervision by the Principal Clerk, the Junior Clerk is expected to perform complex administrative and legislative work in connection with the activities of various committees run by ABAG or MTC, and to perform other duties as assigned by the Supervisor. The position interacts with agency commissioners and board members, government officials, business, and community leaders, and with all agency staff. The successful candidate will have the ability to communicate with tact, use discretion, and maintain confidentiality; and have a desire to be a part of a busy executive administrative team, serving the agency’s leadership and coordinating with the agency’s clerk functions.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Specific tasks and duties include, but are not limited to, the following:
- Facilitate MTC Committee meetings, ABAG Board meetings, or special meetings; record and transcribe minutes of the proceedings using Granicus and other applicable software
- Advanced knowledge of Brown Act requirements for public meetings
- Compose the minutes of the meetings; condense and paraphrase discussion to include relevant material and accurately report proceedings
- Review all documents in which action has been taken to ensure the documentation is complete, and the vote is accurately recorded on motions and legislation; document any corrected or additional reports as necessary
- Work with the committee meeting Chairs to ensure the existence of a quorum
- Assist in updating resolutions for approval with Project Managers and other agency staff
- Keep the resolution log updated so that there is an accurate reporting of actions taken
- Assist in the facilitation of all standing and special committee or board meetings
- Supporting travel and training events for the Board and Commission members
- Correspondence assistance and filing
- Agenda Materials tracking, routing, approval and posting per Brown Act guidelines
- Relationship administration
- Coordinating work with agency leaders, supervisors, and staff
- Coordinating with the General Counsel’s Office and agency staff on Freedom of Information Act (FOIA) Requests from the public and other agencies
- Interpreting Board and Commission By-Laws and policies, rules, and regulations in response to inquiries that often require the use of independent judgment and the understanding of policies and procedures
- Interacting with government officials, commissioners, representatives from business and community organizations, the public, and all levels of personnel
- Composing and processing a variety of letters, reports, forms, and other documents
- Assisting with and administering special projects
- Coordinating specific projects, including fostering cooperative working relationships with civic groups, inter-governmental agencies, and agency staff
- Perform other job-related tasks and duties as needed or assigned by the Section or Supervisor.
QUALIFICATIONS
KNOWLEDGE, SKILLS, AND ABILITIES
The ideal candidate will have the following knowledge, skills, and abilities:
Knowledge of:
- Office and administrative policies and procedures, including meeting protocol and knowledge of the Brown Act
- Knowledge of meeting agenda management i.e., routing for approval, posting guidelines, etc.
- Resolution management and tracking
- Complex scheduling and meeting coordination
- Computer applications including word processing, spreadsheets, data entry, database administration, standard report generation, and presentation preparation.
- Shared file keeping and collaboration systems, and shared calendaring programs
- Composing business letters using the standard format
- Applicable federal, state, and local laws and codes
- Methods and techniques for record keeping and filing
- Proper English, spelling, and grammar
Ability to:
- Represent the Executive Management and the Commissioners in fulfilling assignments
- Communicate with poise and tact, and maintain strict confidentiality
- Team approach and willingness to execute duties as an active team participant
- Organize tasks and responsibilities, work independently, and be a self-starter
- Meet critical deadlines
- Keep accurate records
- Use applicable office terminology, forms, documents, and procedures in the course of work
- Work with executives, governing board members, and staff at all levels
- Read, interpret, and record data accurately
- Read, understand, and review documents for accuracy and relevant information
- Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties
- Analyze situations and identify an effective course of action or response to solve inquiries, problems, or complaints
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain effective working relationships
Skill to:
- Operate office equipment and use programs associated with them, including computers, mobile devices, meeting room presentation equipment, and phone systems
- Coordinate MS Outlook calendars, with assistance from their staff, for MTC Commission and ABAG meetings
- Expertise with a variety of software applications including Microsoft Word, Excel, PowerPoint, SharePoint, Granicus, as well as database and document management software systems, and communication tools such as email and texting
MINIMUM QUALIFICATIONS
Any combination of training and experience that would provide the required knowledge, skills, and abilities listed. A typical way to obtain the required qualifications would be:
Education and Experience: Equivalent to completion of the twelfth (12th) grade and six (6) years of increasingly responsible administrative or secretarial experience.
License: Possession of a valid California Class C driver's license and a safe driving record as this position may require driving for MTC business purposes.
PREFERRED QUALIFICATIONS
Experience:
- Two years of experience equivalent to that of an Executive Assistant II in MTC, or eight years of progressively responsible secretarial or office administrative experience, including three years of experience serving as an executive assistant, preferably in a government agency.
- Granicus experience a plus.
IMPORTANT INFORMATION
EMPLOYMENT REQUIREMENTS
Successful completion of a background check, professional references and the Employment Eligibility Verification Form I-9.
DISABILITY
The Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test.
APPLICATION ASSISTANCE
If you need technical assistance with your on-line application, please contact Applicant Support at (855) 524-5627, available from 8:00 AM to 5:00 PM (PST), Monday through Friday, excluding holidays.
All MTC employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency
